About Us

Mission Statement

The Mission of the Crawford County Recorder’s Office is to record, preserve, protect and retrieve real estate, personal property, and other records for the public so their property interests are safeguarded, and so those records can be efficiently retrieved.

What We Do

  • According to the Ohio Revised Code (ORC), it is the duty of the County Recorder to record all deeds, mortgages, plats or other instruments of writing that are required or authorized by the ORC. Learn more on our Real Estate page.
  • We carefully inspect documents to be recorded. If there is an error, we make every effort to have the document corrected or a letter is sent with the document explaining the problem.
  • Our office has a one (1) working day turnaround time from the time a document is recorded to the time it is mailed back to the customer.
  • The Recorder’s Office is committed to public service and giving excellent customer service to the residents of Crawford County.
  • The staff in the Recorder’s Office is available to help you search public records. You my use this service by visiting the Recorder’s Office or by calling the main number at 419-562-6961.
  • The Recorder’s Office Staff is NOT able to complete a title search for you, so you will need to contact your legal advisor or a title company for that service.
  • The Recorder’s Office offers FREE of Charge to all Veterans, copies of their DD214’s.
  • Upon request the Recorder’s Office provides a monthly mortgage report listing the lending institution, number of mortgages and dollar amounts.
  • The Recorder does NOT furnish forms.

About the Recorder

Julie A. Smith was elected in November 2016 to her first four year term as Crawford County Recorder.

Julie was born and raised here in Crawford County, and has been a resident for over 50 years. She’s been employed with Crawford County for over 20 years. 9 years under the Board of Commissioners, and 13 years in the Recorder’s Office.

Julie and her husband reside in Bucyrus and enjoy all the city and county has to offer.

Julie is committed to public service, justice for all, good government, and working hard for the citizens of Crawford County.

County Recorder Responsibilities

  • Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
  • Maintains permanent land records, retains them in archival form and makes them accessible to the public.
  • Complies with more than 1000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder’s Office.
  • Takes great care to ensure that every document received is accurately filed, recorded and indexed.
  • Serves as member of the Crawford County Data Processing Board which authorizes any purchase, lease or contract for data processing equipment for county offices.
  • Maintains an accurate record of all monies appropriated to the Recorder’s Office for its operation.
  • Performs all accounting functions necessary to the operation of the Recorder’s Office including preparation of annual budgets and reports, vouchers, purchase orders, etc., and maintains all payroll records, sick and vacation leave records and other records pertaining to the Recorder’s staff.
  • Files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.
  • Notifies the Crawford County Board of Commissioners and boards of township trustees annually of their duty to file zoning resolutions, maps and amendments.

Learn more about the history of the Crawford County Recorder.

About the Team

The Recorder’s Office Started their year in 2017 with a New County Recorder elect and 3 Brand New Deputies.

Julie feels she has selected 3 goal oriented team players, who are both skillful and dedicated individuals. They all exceed at prioritizing, and completing multiple tasks simultaneously. Which has made the transition in the Recorder’s Office a smooth and productive one.

Deputy Information:

Bonnie Cotton – Bonnie comes to the Recorder’s Office with 15 years of experience as an independent Title Examiner, owning her own business.  She is a well-organized worker and requires little supervision. She previously worked in a managerial position at a local chain store for over 10 years. Bonnie has 2 wonderful children and four grandchildren. She looks forward continuing to serve the great people of Crawford County.

Vicki Grogg – Vicki comes to the Recorder’s Office with a hardworking and dedicated personality.  Proudly serving Crawford County with over 40 years of Customer Service with an emphasis in Management. Her expertise in an accumulation of working in multiple industries in which she has gained knowledge, respect and experience, that has guided her to the leader she is today. Vicki is a reliable and dedicated team player. Honesty, integrity and loyalty are Vicki’s recipe for success.

E.J. Spiegel – E.J. is the youngest Deputy Recorder in the office. He is self-motivated and a self-directed employee with 13 years in Customer Service. E.J. shows meticulous attention to detail. He previously worked 5 years in a managerial position, before coming to work in the Recorder’s Office making him the reliable and dedicated individual he is today.